Administrative Assistant/Receptionist

Job Description

We are seeking a full-time administrative assistant/receptionist. This position is responsible for all first impressions over the phone and in-person, as well as general administrative duties in a professional office setting.   

Responsibilities

• Ambassador for the firm, heavy client service from processing incoming calls to greeting guests and addressing their needs.
• Managing multi-line software-based switchboard.
• General administrative tasks including basic creation and formatting of correspondence, working on client mailings, managing supplies, and other projects as assigned.
• As part of the administration team, support and backup fellow team members on daily basis.
• Updating company databases, working with industry specific software and systems, scanning of client documents.
• Event planning assistance for internal and external events.
• Scheduling of meetings for partners and managers.

Required Skills and Experience

• Very personable, friendly, and outgoing with clients in person and over the phone.
• Very professional in person and over the phone in voice and mannerisms.
• Good Word, Excel, and Outlook skills and experience.
• Database management skills and experience.
• Strong skills in multi-tasking, attention to detail, taking ownership/responsibility of job duties and working well as part of a team.
• Prefer experience in a professional office setting.
• Overtime required on Saturdays (5 to 8 hour days) for about 10 weeks starting end of January through the middle of April. 

Excellent benefits package provided.  

For confidential consideration, please e-mail your resume to careers@zinnerco.com.